Supervisor Grant along with Council Members, Mohun, Frounick and Gadd audited the Highway, General Fund and Special District
claims. Board Members discussed Deputy Town Clerk’s position and met with Bruce
Sitzman, candidate for the Water System Operator
position.
Supervisor Grant declared the meeting open and asked Council
Member Mohun to lead the pledge to the flag. Present were Council Members Mohun, Frounick and Gadd, also Superintendent Jensen. Councilman George and
Assessor Wittmeyer arrived after the meeting started.
Minutes of the June
meeting: Supervisor
Grant asked if any corrections or amendments. There being none, a motion was
made by Mohun/Frounick to approve the minutes as
submitted. Voting all ayes, carried.
General Fund claims #182 – 218 totaling $19,147.19
presented. Motion made by Frounick/Mohun to approve the General Fund claims
submitted, voting all ayes, carried.
Highway claims #194 – 228 totaling $33,459.54
presented. Motion made by Mohun/Frounick to approve the highway claims submitted,
voting all ayes, carried.
Special District claims:
Supervisor’s Monthly
Financial Report for June: There being no questions, a motion was made by Mohun/Frounick
to accept Supervisor Grant’s financial statement, voting all ayes, carried.
Correspondence: Notice from
Wyoming County Soil & Water Conservation District notifying the town that
they will be conducting a review of NYS Agricultural District #4 parcels.
Zoning Officer Kelly’s list of 2011
zoning applications.
Letters from NYS Department of Transportation stating
that they have received the TE-9 forms requesting lower speed limits for Rt.77
between the electric station at the top of the hill and the cemetery south of
Rt. 354 and Rt. 77 also Rt. 354 between
Bennington Center and Tinkham Road. The NYS DOT will
be investigating those areas.
Meeting minutes received from: May 4th
Zoning Board of Appeals; May 18th Planning Board.
Certificates
of Insurance naming the Town of
Town Clerk’s Monthly Report; Copies
of letters that Z.O. Kelly sent to 4 home owners who are in violation.
Supervisor Grant received a letter dated July 8th
from Chatfield Engineers re: pay application #2 in the amount of $9,027.47 for review
and execution.
Letter dated July 7th from the Erie County Water
Authority Re: Amendment #1, Bulk Sales Agreement with the Town of
Fax from the Wyoming County Office of Emergency
Services notifying towns that
Departments: Water – Supervisor Grant reported that everything is all in and
hooked up at the meter vault on
Supervisor Grant reported that Last month received a letter
from Diane and Jerry Savakinas requesting a $5 per
day increase in their salary due to the new meter vault on
Appointment of new Water System Operator is being tabled at
this time, waiting for the feedback from Alden.
Pay Estimate #2 in the amount of $9,027.47payable to Morsch Pipline, Inc. for the
installation of the meter vault on
Highway – Superintendent Jensen reported that
he attended a FEMA meeting today and is looking into submitting an application.
Needs to get a few things together, Duns number and copy of the
Mr. Jensen reported that he called Modern to come out and get
the tires.
Town has 3 overhead doors: (1) 14’2” wide x 12’; (1) 14’ wide
x 12’ and (1) 16’ wide x 12’, with track and hardware. He recommended that the
Town Board declare them surplus and advertise for bids as is. Motion so made by
Frounick/Gadd, voting all ayes, carried.
Superintendent Jensen reported he received a call last week
asking if he wanted to go on the county’s bid for salt. He agreed, It will be a
two year contract the
county will be bidding on.
Mr. Jensen reported that the roof of the pavilion at the park
is in sad shape and recommends repairing it this year. They noticed it when
they were up there turning the water on.
Zoning: Special Permit Applications: Clerk
reported that Maurice Shaw and Jerilynn Mazur no
longer needs their permit. Their business is entirely
in Alden now.
Jay Meyers,
Josephine Savaglia – Last month her
special permit renewal application was tabled. Town Board Members not sure what
was going on so they requested she attend the meeting tonight. Ms. Savaglia informed Board Members that she has applied for
her sewer permit, hopes to have that this week, once that is done will get the
well drilled. She submitted to the
Zoning Officer, plans for a house. Supervisor Grant stated that the reason that
this wasn’t approved last month was because the town wasn’t sure what was going
on with the well and septic. Short discussion held on their application, the
conditions of their approval last year was to have the sewer and well done in
one year and they haven’t complied. Council Member Mohun
asked them where they were going to have the service (water & sewer) hooked
up to the trailer or the new house. They informed the board the house was being
put off for now and everything will be hooked into the trailer. She asked him if when the house is built, will
be trailer be gone. He said yes, probably. Motion made by Gadd
to renew for one year, seconded by Frounick.
Supervisor Grant asked to include a recommendation to the Zoning Officer noting
that the town has approved the Special Permit for one year and that there
should be a follow up that the septic permit be approved. Voting all ayes, except for Council Member Mohun voted nay.
Special Permit Application for Michael Justinger,
Special Permit Renewal for Michael
Fontaine (Clapps Mills), Church &
Special Permit for Mr. Moscicki –
This application was tabled a few months ago, Mr. Moscicki
was asked to present a survey of the property, town wanted to ensure he wasn’t
on any state right of ways. Mr. Moscicki has failed
to submit a survey map. After a discussion, a motion was made by Gadd/Mohun that the Town Board is not accepting his
application, because it’s incomplete and no refund is to be given. Voting all ayes, carried.
Assessment – Assessor Wittmeyer
gave each Board Member a copy of her report and reviewed it with them. Ms. Wittmeyer informed Board Members that they should be very
thankful that they have Wyoming County Real Property, they are very helpful to
the assessors, do whatever they can for them. The assessors do not get the same
service from other counties. Supervisor Grant reported that the county is
talking about county wide assessment. Have about 3-4 assessors that are going
to retire, as she understand the town won’t have to opt in if they do not want
to. Assessor Wittmeyer reviewed the tax cap, not
everyone understands, not what some people think. The tax cap is based on
assessment, not on the tax rate. Supervisor
Grant thanked her.
Councilman Frounick asked about the
AT&T tower. Told the lawyers are handling that, Dave Nelson has been
working on it.
Deputy Zoning Officer – Tina Mest
interviewed with Board Members. Board Members discussed hours she would be
working and salary. After the
discussion, a motion was made to appoint Tina Mest,
Deputy Zoning Officer, 4 hours/month or as determined by Supervisor Grant, at
$10/hour. Motion seconded by Frounick, voting all
ayes, carried.
Transfer Station: Renewal of Contract with Waste
Management. Supervisor Grant asked for permission to execute the contract with
Waste Management, same as before, same rates. She and the rep. from Waste
Management talked about the electronics, since Waste Management deals with the
same vendor the town does for disposal of the electronics, decided to keep
doing what we’re now doing, call Regional Recycling when we want them to pick
up. Looking into boxes for the fluorescent light bulbs and
containers for small batteries. Motion made by Mohun/Gadd
to authorize Supervisor Grant to execute the contract with Waste Management,
voting all ayes, carried.
Recreation Program/Park: Need to sit down and update the
plans for the restrooms.
Public Concerns: None
Old Business: Copier – Town received the
maintenance agreement for the new copier at $395. In January town paid
$614/year for the maintenance agreement for the old copier. Clerk asked Board
Members what they wanted to do with the old copier. If going to keep, use in another department,
no problem, but if going to get rid of, clerk would call and try to negotiate
the maintenance agreement. After a
discussion, a motion was made by Mohun/Frounick to
declare the old copier as surplus equipment and advertise for bids along with
the overhead doors, voting all ayes, carried, The
clerk will also try to negotiate the maintenance agreement.
New Business: Cowlesville Fire Department contract
for 2012. The Cowlesville Fire
Department is asking for a three (3) year contract at $75,000 per year. They
have reduced the $75,284, 2011 rate by $284 to make a flat rate of $75,000.
Motion made by Mohun/Frounick to schedule a public
hearing for the August Town Board Meeting. Voting all ayes,
carried.
NYS Retirement System
Resolution –Clerk
reported that she reported the hours that the court clerk, zoning officer and
town prosecutor kept for the first three months of this year to the New York
Retirement System. She received a phone call from Michelle Caruso questioning
the hours and asked why different from last year. Clerk informed her that the
court clerk, zoning officer and town prosecutor are appointed officials,
appointed on a yearly basis and those reported are the hours they worked this
year. All of the other officials did not record their hours this year because
their term of office hasn’t ended. Ms.
Caruso informed her that the town must establish by resolution, a term of
office for them and that the hours only need to be kept and reported every
eight years, unless it’s a new employee in that position. Supervisor Grant read
the resolution. Motion made by Frounick, seconded by Gadd to approve the resolution establishing as a standard term of
office for the appointed officials namely Zoning Officer, Court Clerk and Town
Prosecutor as yearly, January 1st through December 31st.
Boy Scout Day in the
Town of
Town Bookkeeper – Supervisor Grant received letter
of resignation from Bookkeeper, Carol McEwen-Verney
effective July 31st and since this is her appointment, she asked for approval
of June Spencer as her bookkeeper. Motion made by Frounick,
seconded by George to approve June Spencer as Town Bookkeeper effective August
1st. Voting all ayes, carried.
Bond Anticipation Note
for Cowlesville Water District for the new meter vault - Supervisor Grant asked for
approval of a resolution for a Bond Anticipation Note in the amount of $70,000
for improvements to the Cowlesville Water District, said BAN to expire
Drug
Councilman Frounick asked if
anything new on extending cable service in the town to residents who do not
have it. After short discussion Supervisor Grant will follow up.
There being no further business, a motion was made by Mohun to adjourn. Meeting adjourned at
Respectfully
submitted,
Judith Brown
Town Clerk