Supervisor Grant along with Council Members Frounick, George, Gadd and Mohun audited the Highway, General Fund and Special
District claims. Councilman George reviewed his concerns with the proposed
sub-division law.
Supervisor Grant declared the meeting open and asked Councilman Frounick to lead the pledge to the flag. Present were Council Members Gadd, Frounick, George and Mohun, also
Assessor Whittmeyer and Zoning Officer Kelly.
Supervisor Grant opened the Organization Meeting
at
Set
Salaries, Fees and Other Financial Matters:
Supervisor Grant asked for approval of the
following salaries as per the 2007 budget:
Supervisor $5000.00
Council
Members (4) @ 1,875.00 each
Town Justice
(2) @ 4,200.00
each
Highway
Superintendent 39,685.00
Town
Clerk/Collector 15,250.00
Budget Director 435.00
Town
Assessor (sole) 20,400.00
Zoning
Officer 4,650.00
Planning
Board Members 14.25/meeting
Zoning
Board Members 14.25/Meeting
Chairman,
Planning Board 17.35/Meeting
Chairman,
Zoning Board 17.35/Meeting
Secretary,
Planning Board 8.15/hour
Secretary,
Zoning Board 8.15/hour
Grievance
Board Members 9.15/hour
Secretary,
Grievance Board 8.15/hour
Court
Clerk 6,500.00
Town
Bookkeeper 3,150.00
Town
Custodian 1,624.00
Voting
Machine Custodian
110.00/machine
Transfer
Station Operator 4,600.00
Town
Historian 128.00
Town
Attorney As per voucher
Town
Park Maintenance Person, up to, but not to exceed
(Includes
mowing at the town hall) 3,275.00
Part-time
Seasonal highway 10.71/hour
Transfer
Station Assistant
7.85/ hour
Recreation
Director 550.00
Town
Prosecutor 3,500.00
Water
System Operator @ $15/day) 5,475.00
Water
Clerk
200.00
Water
Maintenance Superintendent 1,500.00
Dog
Enumerator .75/dog
Motion made by Gadd,
seconded by Frounick to approve the above salaries.
Fees for
town zoning laws for 2008:
Variance -
$125.00
Special
Use Permit - 125.00
Special
Use Permit (under moratorium) 125.00
Special
Use Renewals 10.00/year
Zoning
permits under 400 Sq. Feet 25.00
Zoning permits over 400 sq.
feet 50.00
Home occupation
permit 50.00
Home
Occupation, yearly renewal 10.00
Application
to re-zone 500.00
Tower
Special Use Permit fee 2000.00
Building
Permit fee for Towers
First
100 feet 1000.00
Next
100 feet (or part thereof) 600.00
Each
100 feet thereafter or part thereof 400.00
Co-location Application
fee 1000.00
Other Fees:
Park Rental 25.00
Park deposit 25.00
Copies of official documents .25/page
Park deposit is refunded if no damage and left
in the same condition as found. Motion made George, seconded by Frounick to approve the above town fees, voting all ayes,
carried.
Official
rate for mileage while on Town Business: Supervisor Grant reported the IRS rate is
.505/mile for 2008, was .445/mile in 2007 After short
discussion a motion was made by George to set the mileage rate @ .45/mile,
seconded by Frounick, all ayes, carried. It was also
noted that this could be changed at any time during the year.
General Fund checking Five Star Bank
Highway
Fund checking
Five State Bank
Trust
& Agency Five Star Bank
Reilein Account Five Star
Bank
Town
Clerk Account
Alden State Bank
Tax Collector Account Five Star Bank
Justice Court Account Five Star Bank
Cowlesville Water District Five Star Bank
Certificates of Deposit Bank with best
interest rates
Councilman George said that last year they
talked about switching banks in the middle of the year, is there any talk of
that. Supervisor Grant reported that she has had discussion with Chase and clerk reported that she discussed
the matter with the Bank of Castile early in December, one of the directors was
suppose to contact her, they didn’t, and when someone did get back to her, it
was too late to switch for this year. Mr. George questioned the attorney’s
bill, has anything been done. Supervisor Grant reported they are still working
on it. Motion made by Frounick, seconded by George to
approve the above financial institutions for the town, voting all ayes,
carried.
Notice of
Meeting Dates, Times, Locations and other legal notices:
Official
Meeting dates:
Town Board
- 2nd Wednesday,
Planning
Board - 3rd Wednesday ,
Zoning
Board - 1st Wednesday,
Official
Election Places -
Cowlesville Fire Hall and
Official
Newspaper -
The Daily News
Motion made by Frounick
to approve the meeting dates, election places, legal notices matters and
official bulleting board, seconded by Gadd, voting
all ayes, carried.
Appointments:
Supervisor Grant asked for approval of the
following appointments
Town
Attorney Eric Dadd
Zoning & Fair Housing Officer Kari Kelly
Transfer
Station Operator John Wojtkowiak
Voting
Machine Custodian Jean Perkins
Registrar Judith Brown
Fire
Warden Joseph Pomana
Fire
Warden Keith Huber
Constable Joe Heller
Bookkeeper Carol McEwen
Budget
Director Ellen Grant
Town
Historian Jean Rudolph
Court
Clerk Christa Dake
Planning
Board Chairman Robert Gadd
Zoning
Board Chairman Gary George
Secretary,
Zoning Board Debbie Kipp
Secretary,
Planning Board Debbie Kipp
Town Rep- Inter-Comm. Medical Brd. Beatrice Pfaff
Town
Janitor
Carolyn Mruczek
Off.
Of the Aging Representative Joseph Biechler
Assessor Kandance Whittmeyer
Water
System Operator Diane Savakinas
Water
System Inspector Gerald
Savakinas
Water
System Maintenance Person Richard Jensen
Water
Clerk Judith
Brown Recreation Direction Terri Beal
Deputy
Supervisor(s):
Jan.
- June 2008
Council Member Frounick
July
- Dec. 2008
Council Member Gadd
Jan.
- June 2009
Council Member George
July - Dec.
2009 Council
Member Mohun
Motion made George to approve the above
appointments, seconded by Gadd, all ayes, carried.
Audit Date
- Board
set Thursday, January 17th,
Regular
Meeting
Supervisor Grant declared the Regular Meeting
open.
Supervisor Grant introduced
Minutes of the Dec. 12th -
Supervisor Grant asked if any corrections or amendments. Motion made by Gadd,
seconded by George to approve the minutes as submitted, voting all ayes,
carried.
General Fund claims # 1-18 totaling $4,665.74 presented. Motion made by George to approve the General
Fund claims submitted, seconded by Frounick, all
ayes, carried.
Highway
claims #1
- 12 totaling $19,609.43 presented. Motion made by Frounick,
seconded by Gadd to approve the Highway claims, all
ayes, carried.
Special
District Claims:
Supervisor’s
2007 December financial statement - Councilman George questioned the Water
District CD. Supervisor Grant stated it’s coming due
will be renewed for 60 days. Motion made
by Gadd, seconded by George to accept the
supervisor’s finance reports as submitted, all ayes, carried.
Transfers
for 2007 - Supervisor Grant asked for
approval of the following transfers within the General Fund:
To increase appropriations and transfer into
A1110.4
Justice Contractual
$3,660
A1330.4
Tax Collector Contractual
803
A1355.1
Assessment - Personal Services
46
A1410.4
Town Clerk Contractual
115
A1450.1
Elections - Personal Services
125
A1450.4
Elections - Contractual
25
A1620.1
Buildings - Contractual
47
A5010.4 Highway Admin. - Contractual 2,229
A7310.4
Youth Programs - Contractual 287
A7520.4
Historical Property - Contractual
2,197
A8010.1
Zoning - Personal Services
466
A8010.4
Zoning - Contractual
188
A8160.4
Refuse & Garbage- Contractual
6,345
A9010.8
State Retirement 3,952
$20,485
The
$20,485 to come from the following accounts:
A1220.4
Supervisor - Contractual
$ 500
A1420.1
Law - Personal Services
3,275
A1440.4
Engineer - Contractual
2,000
A1620.4
Buildings - Contractual
5,770
A1650.4
Central Comm. - Contractual
235
A1990.4
Contingent Account
8,705
$20,485
Highway
Fund -
To increase appropriation and transfer into the following:
5112.2
General repairs - Personal Services
$18,460
5110.4
General Repairs - Contractual
65,089
Machinery - Contractual 63,003
$146,552
The $146,552 to come from the following:
5112.2
Permanent Improvements - Capt. $ 60,000
5142.4
Snow Removal - Contractual
10,000
5148.1
Ser. Other Gov. - Personal Services 31,000
5148.4
Ser. Other Gov. - Contractual
42,000
9010.8
State Retirement 3,298
9050.8
Unemployment Ins.
254
$146,552
Motion made by George to approve the above
transfers, seconded by Gadd, voting all ayes,
carried.
Correspondence
& Petitions:
Letter dated Dec. 27th from the Planning Board
requesting a lap-top computer for their secretary.
Letter dated Jan 2nd from the Zoning Board of
Appeals supporting the Planning Board’s request for a lap-top computer for
their secretary.
Notice of Public Hearing received from the Town
of
Certificate of Liability Insurance received from
the
List of Monies paid to the Town of
Correspondence from the
Assoc. of Towns regarding their Annual Meeting and Training School in NYC in
February.
Memo from the Wyo. Co. Planning Board re:
Training for Local Planning & Zoning Officials.
Letter read from NYSEG re: Mercury vapor lamp
ballasts being replaced with metal halide fixtures.
Certificate of Completion of the Basic Education
Course from the Unified Court System of the State of
2007 Year-End Report
from the Town of
December Monthly Report
from the Town Clerk.
Town’s Clerk’s 2007 Annual Report.
Supervisor Grant received a letter from the
Bennington Fire Company requesting an advance payment of $20,000 on their
contract.
No petition received.
Public
Matters:
Kari Kelly stated that there was money in last year’s budget for the park
bathrooms, is that project going to happen, will it be done in the next few
months by the time recreation starts.
Told the Board still plans on pursuing this project, it won’t be done by
early Spring, the price came in high 20 -25 thousand,
the board now has to revise the existing plans or find another way of getting
the job done.
Debbie Kipp asked
about the zoning maps - Supervisor Grant reported that the County now had GIS capabilities, maps aren’t quite as detailed but maybe can go
that route for the time being.
Kari Kelly about the Eric Dadd’s
bill - reported that still working it out.
Town
Departments:
Zoning - Zoning Officer Kelly reported she sent Schlossin a letter but in looking at the situation, she
thinks he’s just parking his vehicles there. Kari is considering getting
complaint forms and asked where/how to get them, so she has something to act
on, gets calls all the time, people complaint about their neighbor but the
caller won’t give their name. Told she could contact other zoning officer, they
may have forms.
Assessor - Ms. Whittmeyer reported she has sent out all of her notices
with forms for the renewals for the Exemptions, Ag, Veteran & Star renewals. She also feels it’s
important for the town to consider the new legislation regarding the cold war
exemptions.
At this time Councilman George was excused from
the meeting.
Parks/Recreation - Kari Kelly reported
that President’s Day will be “ski day” for
Transfer Station - Have a couple of
estimates to replace the compactor, Councilman George brought one in tonight to
replace the hopper for $14,000. Decided to table and keep looking.
Old
business -
Office for the Aging, meal site
location for Winter months. At the
year-end meeting discussed the possibly of moving it downstairs here in the
Board Room. Supervisor Grant met with the County Site Coordinator and
Director, they felt that all they would need is two tables and a sink (can use
the utility sink) that it was a good idea and will start the end of January.
Local Law
#8 - 2008 Sub-Division Law - Negative declaration for SEQR purposes. Last month board
declared themselves at the Lead Agency and since it’s a town wide scope, a full
SEQR review must be conducted. The County Planning Board has submitted their
response with recommendations and Councilman George reviewed some items with
the Town Board in the Work Session tonight. The Public Hearing is scheduled for
the February meeting. Supervisor Grant reviewed the SERQ with Board Members.
Motion then made by Mohun, seconded by Gadd to declare a Negative Impact on the Sub-Division Law
for SEQR purposes. Voting all ayes, carried.
Supervisor Grant will incorporate the concerns of the County Planning Board and
those of Mr. George and have a final draft ready by the end of this month.
Town
Prosecutor -Supervisor
Grant reported that money has been put in the budget and Former Justices Emerling and Mohun have both
expressed their interest in the hiring of a town prosecutor. Supervisor Grant
suggested Vince Hemming who the County Assistant District Attorney and resides
in our town. Mr. Mohun was present and informed the
Board that since you can no longer plea deal speeding tickets, all of the fine
money now goes to
New
Business: Appointments to Zoning and Planning Boards. Zoning Board - Mike Magrum wishes to be re-appointed. As for the Planning
Board, Kari Kelly doesn’t want to be re-appointed, does the board want to
advertise. Discussed whether the alternate should automatically move up to fill
the position. Supervisor Grant stated the idea of the alternate member was to
make a quorum, if she/he wants to be a member, can submit a letter. Motion made
by Mohun, seconded by Gadd
to re-appoint Mike Magrum to a 5 year term on the
Zoning Board and authorize the clerk to advertise for a member on the Planning
Board.
Lap-top
computer for the Planning/Zoning Board - Supervisor Grant reported her only concern
was that after the Paul Roll deal where he had one computer at the town hall
and another in his home office, the town board wanted to get all of the
equipment on town property, not sure yet whether good policy, she has been
looking at lap-top prices and they are a lot more than $900. Kari Kelly asked
about the internet in the assessor/zoning office. Ellen thought that they
already had it. After short discussion will see that it gets done for the
assessor/zoning and court’s office. After short discussion, decided to table
the lap-top computer until next month to check on pricing.
Office for
the Aging -
Renewal agreement for 2008, same as in past years, they have already provided
their certificate of insurance. Motion made by Frounick
to authorize the supervisor to execute the agreement, seconded by Gadd, all ayes, carried.
Sheriff-Sub-Station renewal agreement, same terms $50/month
and ˝ of the internet bill. Motion made by Frouncik
to approve the Sheriff’s Sub-Station agreement, seconded by Mohun,
voting all ayes, carried.
Bennington
Fire Company Request (advance
payment of $20,000 on their fire contract)- Councilman
Gadd asked if the town has the money. Told yes,
supervisor has received all the fire company money from the tax collector
tonight. Mr. Gadd wanted to know how much interest
would be lost. Councilman Frounick pointed out that
what the board doesn’t know is that if the Highway Department asked the fire
company to flush a slouce pipe or what ever, they
take a fire truck out and do it, so one hand washes the other. After a short discussion, a motion was made
by Gadd, seconded by Mohun
to authorize the supervisor to cut an advance payment in the amount of $20,000
of their contract money to the Bennington Fire Company. Voting
all ayes, carried.
Council Member Mohun
reported she has been working on a local law regulating wind energy. She got
copies of
There being no further business, a motion was
made by Gadd to adjourn. Meeting adjourned at
Respectfully
submitted
Judith
Brown, Town Clerk